Chapter Leader Weekly Update, September 8th, 2017

This Week’s Focus

Start the year off on the right foot

Welcome back to another school year! It’s important to start the school year off with the basic elements in place to ensure that your members have a voice in your school community and that you have a system in place for keeping members informed and engaged. We want our members to know that the union is there to support them. Please make sure that your school has a functioning consultation committee, MOSL committee, school safety committee, PD committee and school leadership team. The Chapter Leader Checklist below has details about these committees and the chapter leader’s role on each as well as other important items to take care of in the first weeks back. Please reach out to your district rep if you need support in getting one of these committees off the ground. The chapter leader section of the UFT website also has lots of resources and information for chapter leaders. Have a great school year!

Ask your members to pledge to warn friends and families about constitutional convention

We need to spread the word far and wide about the dangers of a constitutional convention and the importance of casting a NO vote on Nov. 7. Your district rep and UFT borough office have Vote NO postcards you can hand out at your next chapter meeting that ask the UFT member to pledge to contact five family members and friends by phone, email or text to encourage them to vote NO. Each member should fill out the names of those five people and then write their own name and address on the postcard. At the end of the chapter activity, you should collect all the completed postcards and return them to the union. You can bring them to your UFT borough office or UFT headquarters (we’ll be collecting them at meetings), or you can give them to your district rep. The UFT will stamp these postcards and in mid-October, mail them back to the members who made the pledge as a reminder.

Report your class sizes next Thursday, Sept. 14 to your district rep

Class size matters to you and your students, which is why the UFT fought to have class-size maximums in our contract. You as chapter leader have the responsibility to ensure that your school’s classes adhere to the contract. It’s important as always that chapter leaders carefully track and report class sizes in their schools. Based on your reports, the UFT will be using the expedited grievance procedure in the contract to ensure that our class-size limits are enforced. Based on your information, the union has been able to create a class-size management committee to help address long-term class-size issues. Thanks for reporting class sizes for the first day of school. We need you to report oversize classes again to your district representative next Thursday, Sept. 14, which is the sixth day of school. You’ll need to obtain the school’s RACL for elementary or intermediate schools or the Master Schedule Final for high schools, which indicates class sizes on that date. Please use the form given to you by your district rep to provide this information and submit it as early in the day as possible. It is important that you speak to your principal about resolving any oversize class issues. This is the informal resolution period when the DOE has 10 school days to equalize registers and resolve any class-size violations. Remind your principal how important it is to resolve class-size issues during this time period. (The contract requires that the principal and the chapter leader attempt to informally resolve class-size problems, so send your request for such a meeting by email so you can document that you made the attempt.) As in all grievances, do not sign any formal resolutions without speaking to your district rep. At the end of the informal resolution period, Wednesday, Sept. 20, the 10th school day, your district rep must know of any classes still oversize so the union can file demands for arbitration. Please be sure to report this information to your DR as early in the day as possible, especially on Day 10, which directly precedes a four-day weekend. Class-size limitations are in Article 7M of the contract.

March with the UFT in this Saturday’s Labor Day Parade

Please join your fellow UFT members as we march with other city unions in a demonstration of the vitality and importance of the labor movement in New York City tomorrow, Saturday, Sept. 9. The UFT contingent will be gathering at 11 a.m. on West 47th Street between Fifth and Sixth Avenues and will begin marching at 1:15 p.m. up Fifth Avenue. Use this online form to sign up. Please use the hashtags #LDP2017 and #UnionProud when you post images to Twitter and Instagram during the parade. We hope to see you there!

Consult the UFT’s new guide to teacher evaluation

We know that teachers, both veteran and those new to the profession, sometimes have start-of-year questions about teacher evaluation. New ratings are out, teachers are deciding on observation options, and schools are starting to think about their MOSL selections. That’s why we created a new guide. Your Guide to the Teacher Development and Evaluation System explains the multiple-measure system the UFT negotiated with the DOE that allows for a holistic assessment of a teacher’s contribution to the progress students make. This comprehensive resource takes you through the timelines and the steps teachers need to take to start the year off right. It provides definitions for the commonly used terms and tips to prepare them throughout the school year. For further useful information, read the Know Your Rights column on evaluation in the New York Teacher and see the teacher evaluation section of the UFT website.

Vote on Primary Day next Tuesday, Sept. 12

Remember to vote on Primary Day next Tuesday for UFT-endorsed candidates who support our profession and champion our issues as union members. In the 2017 city elections, the following offices are on the ballot: mayor, city comptroller, public advocate, the five borough presidents, all New York City City Council seats and two district attorneys (Manhattan and Brooklyn). In one of the most important races on the Sept. 12 ballot, the UFT has endorsed Francisco Moya, currently a member of the State Assembly, in the Democratic primary for the Council’s 21st District in Corona and Elmhurst, Queens. Moya, a lifelong resident of the borough, currently represents much of the district in the Assembly, where he’s advocated for increased funding for New York’s public schools and less reliance on high-stakes testing. See the article in the New York Teacher for more information on that Queens Council race. Check the full list of the union’s 2017 endorsed candidates on the UFT website to see whom the UFT has endorsed in your Council district.

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Your Chapter Leader Checklist

  • Customize this Chapter Leader Update for your members: You can convert this weekly update into a substantial, personalized newsletter for your members by selecting relevant items and adding your own school-based ones. By using the online version of the Chapter Leader Update, which is posted on the UFT website on Monday mornings, you’ll avoid the formatting issues you’ll encounter if you copy and paste from the email version. When you’re emailing your members, set up a UFT list in your Gmail account or whatever email client you use to make it easier to reach them all at once. To protect your members’ privacy, make sure you put their email addresses in the BCC: field of your email.
  • Hold your first chapter meeting: In the first few weeks of the school year, you should hold a meeting for your chapter. Use this meeting to welcome and introduce yourself to new members and ask them to sign union membership cards if they have not yet done so. Collect non-DOE email addresses and/or phone numbers for all members of your chapter for future communications.
  • Welcome new members: Extend a warm welcome to new educators working in your school. Whether they are just beginning their careers, are veterans who have filled a vacancy or are members of the ATR pool, do all that you can to facilitate a smooth transition and to let them know the union is here to support them.
  • Last chance submit a nomination for a #PublicSchoolProud award: At this year’s Teacher Union Day on Sunday, Nov. 5, we’ll be honoring school chapters and individual UFT members who made outstanding contributions to the UFT’s #PublicSchoolProud campaign by hosting special events, creating videos, sharing on social media and more to defend public education. The deadline to nominate a deserving school or member (you can nominate yourself!) is next Friday, Sept. 15. Use this online nomination form to submit a nomination.
  • UFT consultation committee: Make sure that you have a UFT consultation committee that meets monthly with the principal. This committee has a critical purpose: to discuss and attempt to resolve issues at the school level before they escalate. When an issue cannot be resolved by the consultation committee, you should bring that issue to the attention of your district representative. Find out more about the  role and responsibilities of the UFT consultation committee.
  • MOSL committee: Chapter leaders and their principals should form their eight-member MOSL committee for the 2017–18 school year as soon as possible. Four members are selected by the chapter leader and four are selected by the principal, inclusive of the principal and the chapter leader or their designees. Committees must meet to finalize selections for each grade and subject by Friday, Sept. 29. The DOE guide for MOSL selection should be available to schools within a few days; the guidance found there will be critical to your school’s work. After these selections are finalized in the system, the committee must reconvene to assign measures to individual teachers by Friday, Oct. 27. As was the case last year, committees will have the opportunity to provide more than one measure to teachers who teach multiple grades and/or subjects.
  • Be aware of Welfare Fund benefits information and health-plan transfer deadlines: Be on the lookout for the annual UFT Welfare Fund chapter leader mailing. The package will be mailed directly to you at your school. Each package contains enrollment applications, update-your-information (change of status) forms, our comparison chart of city health plans, and several other useful forms and booklets. Also, the UFT Welfare Fund Health Benefits Checkup special pullout section will be in the Oct. 5 issue of the New York Teacher. This publication has tips on how to access and maximize UFT member health benefits. In addition, please be aware of these upcoming dates: The DOE open enrollment for city health plans for in-service members takes place during the full month of October. If a change is requested, the new health plan takes effect on Jan. 1, 2018.  The UFT Welfare Fund dental transfer period is open now through Oct. 15.  If a change is requested, the new dental plan takes effect on Nov. 1.
  • Tips for communication with your members: You can create a stronger chapter with relevant and actionable communication. This summer, we met with chapter leaders to talk about best practices in chapter communication. Here are three great tips to get started this school year: Reach out to functional chapter members and new members regularly. Send group text messages for urgent news and messages of appreciation. Consider using MailChimp, a free online tool for creating professional-looking, easily formatted emails and newsletters. See more communication tips in the chapter leader section of the UFT website (you must be logged in to access it).
  • Chapter leaders are a crucial part of the school safety committee: School safety is a precondition for teaching and learning. That’s why we are asking you as chapter leader to ensure that you have a functioning school safety committee at your school and that you have genuine input into your school’s safety plan. Every school should have a school safety committee that meets monthly to address safety-related violations and issues. The committee is responsible for developing and annually updating a safety plan specific to your school. Sept. 29 is the deadline for the initial submission of the plan to the DOE. The final deadline is Nov. 22. Your signature on the DOE’s Safety Plan Signature Sheet means you sign off on the plan. After attending each monthly safety committee meeting, please communicate the outcomes to members in your chapter with a union memo or a jointly agreed-upon safety committee memo. Feel free to call the safety specialists in your UFT borough office if you need assistance. For more information on school safety planning, read this guidance on school safety planning and the Know Your Rights column on school safety plans in the New York Teacher.
  • The Peer Intervention Program (PIP) helps struggling tenured teachers: If you are concerned about a teacher in your school who seems overwhelmed about classroom issues, make sure to share information about the Peer Intervention Program (PIP), a voluntary, confidential program that provides assistance for teachers who believe their teaching would benefit from such assistance. PIP has successfully helped thousands of teachers and is a proactive step toward professional growth for teachers struggling with their craft. Read more information about PIP, including an online request for assistance, on the UFT website.
  • Professional development committee: Each school should have a professional development committee to plan and review the PD that is offered during the time set aside for professional learning in the contract to ensure that it meets the needs of teachers, paraprofessionals and the school as a whole. Be sure your principal meets with this committee to begin to create the plan for your school for the new school year. Please know that members of the PD committee can choose to meet during the time set aside for Other Professional Work.
  • Register for Chapter Leader Training, Part 1:  Chapter Leader Training, Part 1 will be held on Saturday, Oct. 28 and Sunday, Oct. 29 at the Hilton Westchester in Rye Brook, New York. This training is open to new chapter leaders as well as any chapter leaders who have served for 10 years or more. We recommend that you attend all three sessions, but each session can be attended independently of the others. Please note that the registration deadline is Friday, Oct. 13. Rooms are limited and will be given on a first-come, first-served basis. Please register online. For more information, please call 212-598-7747 or email
  • Mentoring for new teachers: Every new teacher in your school without prior teaching experience is entitled to mentoring. The mentor should be an experienced classroom teacher, coach or lead teacher, ideally in the new teacher’s subject area. The mentor will provide a minimum of two periods a week of confidential, non-evaluative and nonjudgmental support. Consult with your principal for a list of new teachers and their mentors. As a chapter leader, you are a required member of your school’s New Teacher Induction Committee, which ensures new teachers receive mentoring. If new teachers in your school have not been assigned a mentor or if you have questions about the mentor program, contact your district representative.
  • Create your Making Strides Against Breast Cancer Walk team: On Sunday, Oct. 15, the UFT will again participate in the annual Making Strides Against Breast Cancer fundraising walks at locations throughout the city. Last year, along with NYSUT members, UFT members helped to raise more than $1 million for the American Cancer Society to combat the disease with research, information and services. This year, once again, we encourage chapter leaders to sign up and create a team for your school or chapter. If you need help completing the online signup process, contact Rachel Nobel on the UFT digital communications team at 212-598-7791 during office hours. This year, the Brooklyn walk will take place at Coney Island Beach and Boardwalk. We’ll be using #StridesUFT as our Twitter hashtag that day.
  • Text messages from the UFT: Text messages are a powerful way for the union to communicate with members about weather emergencies/school cancellations, political campaigns and other important news and events. If you aren’t already receiving text messages from the UFT, please text “UFT” to 30644. At your next chapter meeting, ask for a show of hands of who is receiving text messages from the UFT. Then, directing your attention to those who are not, please pull out your own cell phone and ask those members to opt in for text messaging right now with you by texting “UFT” to 30644.
  • Participate on your school leadership team: The school leadership team develops the school’s Comprehensive Educational Plan and makes sure it is aligned with the school-based budget. You as chapter leader or your designee should be a member of your school’s school leadership team and attend its monthly meetings.

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Share With Your Members

Your Guide to the Teacher Development and Evaluation System

Vote NO on Constitutional Convention poster

UFT ELLevating conference flier

Member Assistance Program Fall 2017 New Teacher Sessions flier

How to Manage Grief and Loss flier
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Salary & Personnel

New members on payroll: Check with your school’s payroll secretary to make sure new members of your chapter are on payroll. Newly appointed pedagogues and paraprofessionals who were placed on payroll by Sept. 1 should receive their first paycheck on Sept.15. If payroll processing is completed between Sept. 1 and Sept. 8, they should receive their first paycheck in the Sept. 29 payroll. New H Bank members, including therapists, nurses and supervisors of nurses and therapists, who were placed on payroll by Sept. 11 should receive their first paycheck on Sept.22. If payroll processing was completed between Sept. 11 and Sept. 25, they should receive their first paycheck in the Oct. 6 payroll. New members should contact their UFT borough offices regarding the possibility of a supplement check.

Take advantage of Teacher’s Choice benefit: Remember that members can now purchase supplies and materials for their school work that will be eligible for reimbursement through Teacher’s Choice. It’s important that members save their receipts. Teachers will each receive $250 this school year, an increase of more than $100 from last year. The City Council provided a 63.5 increase in funding for Teacher’s Choice in the city budget following a strong lobbying effort by the UFT and its members to demonstrate the impact on classroom learning of Teacher’s Choice funds. School counselors, social workers, school psychologists, school secretaries and lab specialists are also eligible to receive reimbursement through Teacher’s Choice. Receipts must accompany a Statement of Purpose/Accountability form, which members should submit to the school’s principal by Jan. 19, 2018. Purchases must be made between Aug. 1, 2017, and Jan. 14, 2018, to qualify for Teacher’s Choice. For more information about the program, please see the Teacher’s Choice section of the UFT website as well as the DOE’s Teacher’s Choice website.


File appeals for Ineffective ratings ASAP: All returning teachers covered by the Advance teacher evaluation system should have received their year-end rating for the 2016-2017 school year in their DOE email on Sept. 1 along with a link to the Overall Rating Report Application. Any teacher with a rating of Ineffective should review the information on the UFT website and then call their UFT borough office so that they can file an appeal. A UFT member representative will help them schedule an appointment and guide them through the steps to take prior to the appointment. A checklist of materialsto gather in preparation for the appeal is posted on the UFT website. These materials include the Overall Rating Report, Observation Reports, Learning Measure results, documents related to the Teacher Improvement Plan (TIP), if applicable, and any other documents that the teacher believes are pertinent. Teachers who believe their MOSL data is incorrect (for example, due to outdated roster information) should request that the principal submit a Data Corrections Request (DCR) on their behalf by Monday, Sept. 25. The principal must review the request and, if approved, submit the request using an online form by Friday, Sept. 29. Teachers should keep a copy of any requests they send to the principal. If the principal approves the request and it leads to a correction in the member’s rating information, the member will receive an updated 2016-17 Advance overall rating later this fall by email.

Manhattan teacher evaluation workshop:  Manhattan teachers are invited to a teacher evaluation workshop organized by the UFT’s Manhattan borough office on Thursday, Sept. 14 from 4 to 6 p.m. at UFT headquarters on the 2nd floor. Measures of Teacher Practice, Measures of Student Learning and the Annual Professional Performance Review (APPR) will be discussed. Space is limited, so teachers must register to reserve a spot. Use this online form to register.


Understanding state certification requirements : During the five-year period starting on July 1, 2016, professionally certified teachers and Level III certified paraprofessionals are required to collect a total of 100 professional development hours, now called Continuing Teacher and Leader Education (CTLE) hours, by a state-approved provider such as the UFT Teacher Center or the UFT. Members now have to keep their own records. Members should put documentation of workshops they have attended in a CTLE folder. For more information about the new certification requirements, you can read the certification information  on the UFT website and review the chart designed by the UFT certification staff  for specific details on how the certification changes affect different members. Permanently certified teachers, professionally certified teachers and Level III certified paraprofessionals are also required to register with the State Education Department. The State Education Department has published this step-by-step guide on the registration process. Please note: Teachers who hold Initial, Transitional A, Transitional B, Internship or Conditional Initial certificates and paraprofessionals who hold Level I or Level II Teaching Assistant certificates DO NOT need to register with the State Education Department. Members with a professional or Level III teaching certificate issued after July 1, 2016 were registered automatically.

Community Service

Donate to Hurricane Harvey disaster relief: Hurricane Harvey has devastated the Texas Gulf Coast. Our fellow educators in Texas need our help. Make an online donation to the UFT Disaster Relief Fundto help members of the Texas AFT recover from the hurricane. Donations will go toward disaster relief for affected members of Texas AFT. Houston members will be the first recipients of aid. If you prefer to donate via check, please make your check payable to UFT Disaster Relief and put Hurricane Harvey in the memo line. Mail your check to UFT Disaster Relief Fund, 52 Broadway, New York, NY 10004.

Health and Safety

Special access to Memorial Sloan Kettering Cancer Center for UFT members: We are pleased to announce our newest benefit, MSK Direct. The UFT Welfare Fund has partnered with Memorial Sloan Kettering Cancer Center to offer this program that provides access to expert cancer treatment for UFT members, retirees and their family members. No enrollment is necessary.  For more information, see the article on MSK Direct in the New York Teacher and read the MSK Direct Frequently Asked Questions on the UFT website.

How to manage grief and loss: Have you experienced a difficult loss in the last year? The UFT’s Member Assistance Program (MAP) offers counseling groups to assist you in managing your grief and adjusting to the loss of a family member, significant other, friend or colleague. Sessions are scheduled on Thursdays, from 4:30 to 5:45 p.m. at UFT headquarters, 50 Broadway. To register for a session, email or call 212-701-9620. Enrollment is limited so register ASAP. Here is the How to Manage Grief and Loss flier with session dates for your reference.

New Teachers

New teacher support and information groups: The UFT Member Assistance Program and the UFT Teacher Center invite new teachers to attend a series of professional learning opportunities. Members will gain knowledge about our union, our benefits and our profession. They will meet their peers through a supportive network. These groups are intended for members with one to three years of service. All meetings will be held on Wednesdays from 4 to 6 p.m. at UFT headquarters, 52 Broadway on the 19th floor. Refreshments will be served. Members can view the session topics and register online on the UFT website. Two CTLE hours will be available for these sessions. Space is limited, with each session capped at 50 members, so new teachers should register as soon as possible to secure a spot. See the Member Assistance Program Fall 2017 New Teacher Sessions flier for more information.

Resources for new teachers: Encourage teachers in your school with one to three years of experience on the job to review the available resources in the new teacher section of the UFT website. This section contains information about mentoring, certification and licensing, the New Member Handbook, and much more.

English Language Learners

UFT conference on effective instruction for English language learners: Save the date for the UFT’s second annual English language learners conference, “ELLevating,” on Saturday, Oct. 14 from 8 a.m. to 4:15 p.m. at UFT headquarters, 52 Broadway. Four and a half hours of CTLE credits are available for all participants. Online registration will begin later in September.  For more information, see the UFT ELLevating conference flier.

Professional Learning Opportunities

Fall middle school workshops: Middle school educators are invited to attend workshops throughout the fall. See the course listing for workshop dates, locations and registration information.

Teaching and Learning

Lessons on the U.S. Constitution: The AFT’s Share My Lesson website has lessons about the U.S. Constitution. Elementary teachers can acquaint students with sections of the Bill of Rights by reading Caldecott books and other picture books. Citizen Me is a graphic organizer that teaches middle school students the rights and responsibilities at many levels of citizenship. Thinking as a Founding Father is a lesson for high school students that opens up a conversation about the framers of the Constitution. You can find more lessons and webinars on the Share My Lesson website.

Our Functional Chapters

Functional chapters on the UFT website: If you are a functional chapter member — a school counselor, social worker or school secretary, for example — you should know that you can find information tailored to your needs on the UFT website. Nearly 20 functional chapters have their own sections, which offer important resources, chapter news, contact information for chapter representatives, contract details and more. To view the full lineup of the UFT website’s functional chapter sections, hover your mouse over Our Chapters in the top navigation of the homepage or go to the Our Chapters section.
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This Week in Education and Labor News

Education leaders condemn Trump’s decision to wind down DACA: Education leaders swiftly condemned President Donald Trump’s Sept. 5 decision to phase out DACA, a program that offered protections for undocumented immigrants who arrived in the United States as children, reports the Washington PostDACA requires participants to get their high school diploma or GED. Of the nearly 1.2 million immigrants eligible for DACA by 2014, 365,000 were in middle and high school, and 241,000 were in college. Some DACA recipients became teachers. AFT President Randi Weingarten said, “Children should be free to learn and live without fear. Inhumane immigration policies deprive them of that freedom.”

Minnesota appeals court upholds dismissal of teacher tenure lawsuit: If Minnesotans want to change state teachers union protections, they should petition the Legislature, not seek changes in the courts. That’s the opinion of a Minnesota Court of Appeals panel, released on Sept. 5, upholding a lower court’s dismissal of a lawsuit claiming the rules were unconstitutional, reports the Twin Cities Pioneer Press. Denise Specht, the president of state teachers union Education Minnesota, said the lawsuit was part of a national campaign to mislead the public about teachers union protections.

Unions gain favor among public: Public approval of labor unions is at its highest point in almost 15 years, according to A recent survey found that 61 percent of respondents said they approve of labor unions, up from 56 percent the previous year. Opinions were sharply divided along partisan lines, with 81 percent of Democrats but only 42 percent of Republicans backing unions. The poll also found that 39 percent of Americans would like unions to have more influence; however, 46 percent suspect unions will become weaker in the future.

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Events Calendar

Featured Events

Sunday, Oct. 15: The Making Strides Against Breast Cancer walk will take place in all five boroughs and Long Island. This year, the Brooklyn walk will take place at Coney Island Beach and Boardwalk. See the item in Your Chapter Leader Checklist for more information.

This Week

Saturday, Sept. 9: Join the UFT to celebrate labor solidarity in the Labor Day Parade from 11:30 a.m. to 3 p.m. For more details, see the item in This Week’s Focus.

Thursday, Sept. 14: Staten Island members are invited to attend a maternity and child care leave workshop from 4 to 6 p.m. at the Staten Island UFT office, 4456 Amboy Road. Participants will learn their rights concerning maternity, childcare and FMLA leaves. For more information and to register, see the Staten Island maternity workshop event listing.

Save the Date

Wednesday, Sept. 27: Chapter leaders are encouraged to attend the Citywide Chapter Leader Meeting from 4:15 p.m. to 6 p.m. at UFT headquarters, 2nd floor, 52 Broadway.

Saturday, Oct. 14: “Ellevating,” the UFT’s second annual conference for English language learners, will be held from 8 a.m. to 4:15 p.m. at UFT headquarters, 52 Broadway. For more information, see the item in English Language Learners.

Sunday, Nov. 5: Join us as we honor UFT leaders past and present at Teacher Union Day at the New York Hilton. See the event listing to register.

For more events, go to

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New on

Video: Back to School 2017

Photo Gallery: Back to School 2017

News: UFT helps win free lunch for all

Photo Gallery: West Indian Day Parade 2017

Photo Gallery: Retired Teacher’s Memorabilia

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Professional Committees

UFT Professional Committees offer a wide range of workshops, presentations and exchanges, enabling all members to take an active part in their professional growth. Unless indicated, meetings are at UFT headquarters at 52 Broadway. Check the lobby for exact locations. For further information contact us at 1-212-598-7772 or visit us online.

ATSS/UFT (Association of Teachers of Social Studies)

  • Saturday, Oct. 21, 9 a.m. to 8:30 p.m., Fall Bus Tour – “Asia in Staten Island.” See the Asia in Staten Island flier for more information.

Capably Disabled

NYCAFLT (NYC Association of Foreign Language Teachers)

  • Saturday, Nov. 4, 8 a.m. to 3:30 p.m., NYCAFLT/UFT Annual Professional Conference – “Celebrating 20 Years of Promoting World Languages and Cultures.” This event will feature workshops in Chinese, French, Italian and Spanish. The registration fee is $65 and capacity is limited to 250 people. Continental breakfast and waiter-served full hot luncheon will be provided. Register online.

NYCATA (NYC Association of Teachers of Art)


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