Chapter Leader Weekly Update, June 23rd, 2017

This Week’s Focus

Nominate your school or a UFT member for a #PublicSchoolProud award

When U.S. Education Secretary Betsy DeVos condemned public schools as “failing,” school communities across the city united in a campaign to show her the incredible teaching and learning that takes place every day in our public schools. At this year’s Teacher Union Day on Sunday, Nov. 5, we’ll be honoring school chapters and individual UFT members who made outstanding contributions to the UFT’s #PublicSchoolProud campaign by hosting special events, creating videos, sharing on social media and more. Use this online nomination form  to nominate your school or a UFT member for an award. For more details about Teacher Union Day and how to register, see the event listing on the UFT website.

File reorganization grievances by next Wednesday

If your members wish to grieve their programs or assignments, they must act quickly. Within two school days of knowledge of his or her new program, a member must ask you as the chapter leader to submit a Step 1 grievance using the online grievance procedure  by Wednesday, June 28, at the latest. Be sure to also print out a copy of this grievance and submit it, or have your member submit it, to your principal. The principal has two school days from the date he or she was notified to meet with the member and render a decision. If the grievance is unresolved, an appeal to the superintendent must be filed within two school days of the grievance conference, so contact your district representative immediately. The superintendent then has three school days to schedule and meet and four school days to write a decision. Please note: During the summer, the online grievance process is suspended as are the contractual timelines for filing, scheduling and hearing grievances. After June 28, reorganization grievances can be filed only when school resumes.

See you at the Pride March on Sunday, June 25

All members are invited to join the UFT as we celebrate our diversity at the annual Pride March on Sunday, June 25. The UFT contingent will assemble at East 41st Street between Madison and Park avenues starting at 2 p.m. The march will begin at 36th Street and 5th Avenue and continue down 5th Avenue to Greenwich and Christopher streets in the West Village. We recommend crossing at 42nd Street, since 41st Street will be closed. Register online.

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Your Chapter Leader Checklist

  • Apply for the UFT Chapter Advocate Program: Chapter leaders who would like extra support building their school chapters may apply to the UFT Chapter Advocate Program. A chapter advocate works in collaboration with your district rep to support you and your members in creating a vibrant chapter that can advance the rights and needs of your members. In the program, chapter advocates pair up with current chapter leaders to provide support to help you build strong consultation, professional development and safety committees and a strong School Leadership Team at your school. Chapter advocates can also provide guidance in running effective chapter meetings. If you are interested in applying for a chapter advocate, fill out the online application form. Applying to the program does not guarantee your school will be selected. Please note: Due to a technical glitch, some chapter leaders who responded to the email sent on Tuesday, June 13, may have been unable to complete the online application. The problem has been resolved. Please try again!
  • Share this new constitutional convention flier with members: Make sure your members are aware of the dangers of holding a state constitutional convention, a question that will be on the ballot in November. A constitutional convention, which is being pushed by outside corporate interests, would be a gigantic waste of money and put our pensions and other hard-earned rights and benefits in jeopardy. Here is a flier to post on your UFT bulletin board and put in your members’ mailboxes this June.
  • Proud of your chapter communications? The UFT is assembling a committee of chapter leaders and communications staff to discuss how to support chapter leaders in their digital communications with chapter members. We are recruiting chapter leaders who have figured out digital communication strategies, including regular e-newsletters, which could serve as models for other chapter leaders. If you are interested in participating, please fill out this chapter communications committee form.
  • Monitor end-of-year paperwork in your school: As we enter the final days of the school year, chapter leaders should make sure members are not asked to produce excessive end-of-year paperwork. The UFT has established an online reporting system that enables chapter leaders to report paperwork issues immediately. Chapter leaders who believe their members have been assigned unnecessary paperwork should fill out the online paperwork reduction reporting form (you must be logged in to access it) so we can track the number of complaints as they simultaneously reach out to the principal to resolve the issue. Only chapter leaders may use the reporting form. The UFT and the DOE negotiated a set of five paperwork standards in May 2015 intended to reduce unnecessary paperwork. These standards stipulate that, among other concerns, educators should not be required to perform “redundant, duplicative, unnecessary or unreasonable amounts of record-keeping.” Consult the UFT’s Resolving Paperwork and Other Professional Work Issues Guide for more detailed information.
  • Register for chapter leader training, Part 1, in the fall:  Chapter Leader Training, Part 1 will be held on Saturday, Oct. 28, and Sunday, Oct. 29, at the Hilton Westchester in Rye Brook, New York. This training is open to new chapter leaders as well as any chapter leader who has served for 10 years or more. We recommend that you attend all three sessions, but each session can be attended independently of the others. Please note that the registration deadline is Friday, Oct. 13. Rooms are limited and will be given on a first-come, first-served basis. Please register online. For more information, please call 1-212-598-7747 or email
  • Share a short clip of your school’s graduation: As U.S. Education Secretary Betsy DeVos pushes school vouchers as an alternative to “failing” public schools, let’s remind the public that New York City public schools have a record-high graduation rate. We are asking you to participate in our social media campaign focused on June’s graduations, commencements and “stepping-up” ceremonies. We are seeking short video clips of your students’ end-of-year ceremonies — all ages and grades — to feature in this new #PublicSchoolProud campaign. Show us your students marching in or out of commencement, performing in the ceremony, throwing their caps in the air or any other memorable moments. You should hold your camera horizontally when filming, and each video clip should be no longer than 30 seconds. Please fill out our online graduation video form to let us know we can count on you. Submit your videos using this online form.
  • 2017–18 school calendar: According to the DOE school calendar for next school year, teachers will report to work on Tuesday, Sept. 5, and students will return on Thursday, Sept. 7. If members ask why schools are not closed for Veterans Day, you can explain that the DOE’s policy is that when a holiday falls on a Saturday, schools do not close in observance of that holiday.
  • Consult with your principal on your school’s budget: The DOE has released school budgets to principals, and we need you, as a chapter leader, to seek an immediate consultation with your principal. Remember that Article 8C of the UFT-DOE contract gives the chapter leader, along with the chapter consultation committee, the right to review as well as provide input into spending decisions. The union has a Guide for School Budget Consultation to explain how the budget consultation process works and to provide you and your chapter with tools to understand the various components that make up the school budget.
  • Make sure your school’s MOSL and PD committees are in place: Our contract requires that each school set up committees for the 2017–18 school year for Measures of Student Learning selection and professional development so that MOSL selections and school-based professional development reflect the interests of the staff and address the needs of the school. You should have a MOSL committee for the 2017–18 school year organized at your school before the end of this school year.
  • Extensions of probation don’t need to be signed immediately: Probationers whose principals want to extend their probations do not have to sign the extension of probation immediately. They have a right to have one of the union’s lawyers look it over. In fact, every extension of probation should be submitted to the UFT for a NYSUT attorney to review before the member makes the decision to sign or not. You should contact your district rep each time a member receives an extension of probation. If your principal is insisting that the member sign the extension without the proper time for the extension agreement to be reviewed, advise the member not to sign and contact your district rep or borough office immediately.
  • UFT certificates for graduates: The UFT’s officers and the chairpersons of the Professional Committees have a long tradition of supporting and rewarding our schools’ graduates by awarding certificates for excellence in academic achievement. Certificates may be presented to the most deserving students in each subject area. Download the certificates of excellence in academic achievement from the chapter leader section of the UFT website (you must be logged in to gain access). For more information, read the letter from UFT President Michael Mulgrew and George Altomare, the director of the UFT Professional Committees. You can contact the Office of UFT Professional Committees at 1-212-598-7772.

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Tell Your Members

Salary & Personnel

UFT borough office summer hours: The UFT is open for business throughout the summer on a modified schedule. On Thursday, June 29, and Friday, June 30, borough offices will be open from 10 a.m. to 6 p.m. On Monday, July 3, the hours will be 10 a.m. to 5:15 p.m. Offices will be closed on Tuesday, July 4. Starting July 5, UFT borough offices will then be open Monday to Thursday from 9 a.m. to 5:15 p.m. through Thursday, Aug. 31. All UFT borough offices will also be closed the weeks of Aug. 14 and Aug. 21. On Fridays throughout the summer, the UFT central switchboard will operate from 9 a.m. to 5:15 p.m. and a small crew will be on hand at 52 Broadway to manage union business. Offices will be closed again on Monday, Sept. 4, for Labor Day. Regular hours will resume on Tuesday, Sept. 5. Security procedures require all members to show a photo ID when they arrive at the reception desk.

The Open Market Transfer Plan period runs through Aug. 7: The Open Market Transfer Plan offers all pedagogues as well as paraprofessionals access to job openings in their current license area throughout the city through an online registration process. During the transfer period, which runs from April 15 to Aug. 7, you do not need a release from your principal to change schools. You may even apply to schools without current openings, and your application will be kept in an electronic file in the event an opening occurs. We suggest following up all electronic applications with a hard copy that is mailed, emailed or dropped off at the school. Now that principals have received their budgets for next school year, more open positions will be posted. For more information, see the transfer opportunities page on the UFT website.

More information about severance package for ATR members: Tell Absent Teacher Reserve members assigned to your school, including those on provisional assignments or covering for long-term absences, about the newly negotiated ATR severance agreement. Members who have been in the ATR pool for a year or more may be eligible. There are two options for these members who resign or retire: $50,000 in a lump-sum, nonpensionable payment or $35,000 in a lump-sum, non-pensionable payment plus six months of continued health coverage through Feb. 28, 2018. Here is a DOE fact sheet with more information. ATRs have until 5 p.m. on July 14, 2017, to file their paperwork to be considered for the severance program. Interested ATRs should contact their borough office for more information or use this online form if they have questions about the settlement.

Members can earn CAR time for per-session work: Tell your members who coach or do other per-session activities that they can earn Cumulative Absence Reserve (CAR) time for this work. If you work in the same per-session activity between September and June, you can accrue per-session sick leave hours after every 20 consecutive sessions worked. For per-session athletic coaches with verified schedules, the hours at the end of 20 consecutive sessions, regardless of the number of hours in each session, adds up to the total hours worked in the 20-session period. The total is then divided by 20 to arrive at the average length of a session for sick leave to be transferred. All other teachers earn one session of sick leave for each 20 sessions worked after 20 consecutive sessions. At the end of the activity, the payroll secretary fills out the Per Session Unused Sick Time Transfer Form documenting the accrued per-session sick time to be transferred to the member’s regular sick bank. This form is signed by the payroll secretary, the head of the activity and the member to certify the time is accurate. The member should receive a copy. More detailed information on  per-session rights and CAR time is found on the UFT website.

Members should give notice before they resign: According to Chancellor’s Regulations, pedagogical employees who are resigning must give 30 calendar days’ notice. Therefore, if a teacher wants to resign (not retire) effective Sept. 5, the first day of school in the 2017–18 school year, he or she has to submit a letter of resignation by Aug. 5. According to the DOE, those employees who resign without providing 30 calendars days’ notice will receive a problem code in their personnel file that will flag them for review should they wish to return to teaching in the future. While members are not required to give notice for retirement, those who are interested in taking terminal leave prior to retirement must also give 30 days’ notice. Giving plenty of notice also helps members in the Absent Teacher Reserve find positions. Although it is not mandatory and you incur no penalties by not giving notice, the UFT encourages all staff who plan to either retire or resign before the beginning of the next school year to inform their school administration as soon as possible.


Summer DASA workshop scheduled: Alert paraprofessionals and other members who received notification that they must complete certification requirements soon or face termination that the UFT will offer a six-hour workshop on the Dignity for All Students Act (DASA) this summer to fulfill this requirement. The workshop will be held from 10 a.m. to 5 p.m. on Friday, Aug. 18. The training will be held at UFT headquarters, 52 Broadway, 2nd floor, room B. The fee is $25 for paras and $50 for pedagogues. For registration information, see the UFT Safety Workshop page or call 212-701-9413.


Remind members about end-of-year teacher evaluation deadlines: Make sure your members know that all classroom observations should have been completed by June 2, absent extraordinary circumstances. Teachers’ summative end-of-year conferences and final Teacher Improvement Plan (TIP) meetings should have been completed by June 23. Teachers should receive Measures of Teacher Practice summary forms and TIP forms by June 28. For more in-depth information, see the Advance Guide for Educators or speak with your district representative


Summer grievance procedures: After the last day of the school year, the online grievance process will be suspended. All grievances must be filed at your UFT borough office during the summer break. Grievances relating to the regular school year can only be filed once school resumes. Chapter leaders may file Step 1 grievances online again starting the first day of school. If you have any questions, please contact your UFT borough office. UFT borough office summer hours are listed above.

APPR complaint procedures: During the summer, APPR complaints cannot be filed. APPR complaints can only be filed once school resumes. If you have any questions, please contact your UFT borough office. UFT borough office summer hours are listed above.

Professional conciliation to resolve professional differences: Professional conciliation provides a mechanism to resolve a professional disagreement with a principal or supervisor for teachers, guidance counselors, school social workers and school psychologists. You can find more information about professional conciliation and the new online forms to request a conciliator in the chapter leader section of the UFT website. You can also read the new professional conciliation manual for chapter leaders.

Political Action

Share college grad photos of students who attended NYC public schools: Our members are proud of their contribution toward making our students college and career ready, so we want to showcase how New York City public schools have graduated students who were ready to take on the challenges of college. If you or one of your members has a child or other family member who is a product of NYC public schools and this spring graduated from college or completed a graduate or professional degree, we would love to post those photos as part of our #PublicSchoolProud campaign. Use our #PublicSchoolProud college grad online form to share a photo of the new college grad wearing cap and gown.

Stay connected with the UFT on social media during the summer: In light of U.S. Secretary of Education Betsy DeVos’ serious attacks on public education, it’s more important than ever that UFT members stay informed and use social media to get out the word about the dangers we face and the great things happening in New York City public schools. Sign up for UFT text messages. Like the UFT on Facebook. Follow us on Twitter. Follow us on Instagram. And if you are on Snapchat, add UFTnyc.

Health and Safety

Changes to HIP plans: Remind your members who are enrolled in HIP that changes will take place to their plan beginning July 1. Members should have received a letter and a new ID card outlining these changes. After the changes go into effect, members will no longer be charged a copay for preventive services such as vaccinations, colonoscopies and preventive medicines such as birth control. For Urgent Care visits, the copay will be $50. For emergency room visits, the copay will be $150, which will be waived if the member is admitted.

Opioid treatment is now mandatory on all health plans: Make sure your members know that a new state mandate requires all health plans to cover the drugs for treatment of opioid addiction. Members can contact their health plan for details on covered drugs and any copays associated with their plan.

Air conditioning guidelines are in effect during summer school: Remind members who are teaching summer school that school room temperatures are supposed to be maintained at no lower than 78 degrees. There is no regulation mandating an upper temperature limit, only comfort guidelines. The UFT will address temperature complaints on a case-by-case basis with the DOE Division of School Facilities. If a member wishes to pursue a complaint, he or she should keep a log of the room temperature and also provide specific information including: Are the rooms in question interior rooms whose only source of air is provided by a mechanical ventilation system? If so, is the mechanical ventilation system working? Are the rooms overcrowded? Are the rooms occupied by special needs students? What are the room temperatures? You can use this template to log this information. For more information, read the NYC Cooling Season Guidelines 2017 or contact the health and safety representative in your UFT borough office.

Information about World Trade Center Health Program: The UFT has important news for those who lived or worked below Canal Street at the time of the 9/11 terrorist attack at the World Trade Center or for students who attended school there. The U.S. Department of Justice has revised the registration rules for victims of cancer and certain pulmonary illnesses to receive money from the Zadroga Victim Compensation Fund. The revisions open up an opportunity for those precluded under the original rules. You are eligible for compensation if you worked below Canal Street between Sept. 11, 2001, and May 30, 2002, and have or in the future develop cancer or specific respiratory illnesses linked to the World Trade Center toxic dust. The UFT will help members attain proof of their work location, which is needed to file a claim. For more information, please download this flier. If you have any questions, please email the UFT at

New Teachers

Help with funding classroom projects: Encourage new teachers to explore innovative ideas for classroom projects and let them know about the many funding options available to them. The UFT has scoured the internet and other sources for grants, awards and free things available to New York City public school educators. Teachers looking for resources for classroom projects can find them in the funding classroom projects section of the UFT website.

Teaching and Learning

Lessons for summer learning: The AFT’s Share My Lesson website has lessons that motivate students to learn during the summer when they are not in school. Elementary students can learn about street photography as they capture images of their neighborhood. Middle school students can learn about the scale of the universe in an interactive infographic. High school students can learn about focal point through the artwork of Henri Matisse. You can find many lessons and webinars on the Share My Lesson website.

Summer courses for teachers of struggling readers: Everyone Reading, a leading provider of professional development for educators of students with dyslexia and related learning disabilities, is offering a rich array of courses this summer. Teachers interested in enhancing their skills in the areas of reading and writing instruction can choose from a one-day S.P.I.R.E. workshop, a six-day course on “Dyslexia: What It Is and What to Do about It” and several one- or two-day courses on reading comprehension and writing. S.P.I.R.E. is the Orton-Gillingham-based reading intervention program the DOE chose for IEP teachers/interventionists. Of particular appeal to teachers looking for strategies to bring English language learners up to speed on critical language skills is the July 14 four-hour workshop on the Open Court Reading English Language Development Kit. All of the summer programs at Everyone Reading qualify for Continuing Teacher and Leader Education (CTLE) hours. See more information about the summer course offerings, including course syllabuses. Register for courses on the Everyone Reading website.


Nominate a colleague for a Hometown Hero award: Each year, the New York Daily News, in collaboration with the UFT and the Department of Education, honors Hometown Heroes in Education for the uplifting work educators do that too often goes unrecognized. You may nominate public school employees who display the qualities of generosity, compassion, dedication, selflessness and ingenuity, and make an extraordinary difference in the lives of our city’s schoolchildren and their communities. To nominate a teacher, school nurse, physical therapist, guidance counselor, social worker, paraprofessional or any other member of your school staff, you’ll need to include a brief description of why he or she deserves an award. Please provide relevant names, dates, locations and contact information for those you’re nominating. Email your nomination to You can also send your nomination by mail to P.O. Box 5047, Bowling Green, NY 10274. Read the contest rules on the Daily News website. The application deadline is July 28.

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This Week in Education and Labor News

Philly teachers ratify contract following four-year standoff: After an acrimonious four-year stalemate, members of the Philadelphia Federation of Teachers voted to approve their collective-bargaining agreement with the School District of Philadelphia, according to The union and the school district negotiated a contract providing teachers with raises for the first time in five years. The deal, valued at $395 billion through August 2020, includes retroactive pay via lump-sum payments and percentage bumps in salary, but requires the union members to contribute a percentage of their base salary toward their health premiums. Despite this new requirement for health care payments, approximately 95 percent of PFT members voted to approve the contract.

Pre-K and sufficient school funding show direct link to high educational outcomes: A new study finds that a combination of well-funded schools and access to early childhood education produces benefits greater than the sum of their parts, according to Chalkbeat. The findings suggest that early investments in skills in addition to sufficient school funding can positively impact educational attainment and increase adult earnings by 5.6 percent, whereas the gains from early education only are negligible.

Teens opt for course work over summer jobs: The number of teens holding summer jobs has decreased to only 43 percent, down from a high of 72 percent 40 years ago, according to USA Today. While older workers returning to the workforce and weak economic growth contribute to the decline, data suggests that academic course work is the primary cause for their absence from seasonal employment. Forty-two percent of teenagers were enrolled in classes last summer, four times more than in 1985.

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Events Calendar

This Week

Sunday, June 25: All members are invited to join the UFT at the annual Pride March. The UFT contingent will assemble on East 41st Street between Madison and Park avenues starting at 2 p.m. Register online. For more information, see the item in This Week’s Focus.

Save the date

Saturday, Sept. 9: Join the UFT contingent at the Labor Day Parade. Details will be available at a later date.

Sunday, Nov. 5: The UFT’s Teacher Union Day will be held at the New York Hilton Midtown Hotel. The event includes breakfast, the awards ceremony and a reception at a cost of $50 per person. Use this online sign-up form to begin the registration process.

For more events, go to

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